The state is rolling out payroll modernization to departments in three groups.

The State of Hawaii’s Enterprise Payroll Modernization project is one of the state’s most ambitious initiatives. Led by the Department of Accounting and General Services’ Accounting Division, in partnership with the Office of Enterprise Technology Services (ETS), the project is known as the “HawaiiPay” project for short and aims to modernize payroll systems to provide greater functionality and efficiencies in serving more than 75,000 full- and part-time employees statewide, according to ETS.

 

THG recently checked in with the project to get an update:

 

Why is it important to modernize the state’s payroll system?

The HawaiiPay project is helping the state to replace its mainframe payroll system that is more than 50 years old with a single integrated software system called PeopleSoft. The new payroll system will enable payroll offices of state jurisdictions, departments and agencies to reduce the manual, paper-intensive process by using a modern online application. For employees, it means they will be able to access Online Payroll Employee Self Service functionality to:

  • Access pay statements
  • Update payroll address
  • Update federal and state tax forms
  • Manage direct deposit accounts

 

Are there any benefits to tax-payers?

The HawaiiPay project represents a significant opportunity to further transform the culture of government to embrace and accelerate the adoption of more efficient, less paper-dependent ways of doing business.

 

Are retired employees affected by this new system?

No, retirees receive their pension through the State of Hawaii Employees’ Retirement System (ERS). The ERS is completely separate from the state employee payroll system. As a retiree, an individual’s direct deposit information does not need to be updated or reentered as a result of the implementation of the new payroll system.

 

Who is involved in the HawaiiPay project?

The HawaiiPay project team is comprised of state resources working closely together with consultants from CherryRoad Technologies and Pacxa. The new payroll system will cover more than 75,000 employees statewide from all branches of Hawaii state government: Executive (including the Department of Education, University of Hawaii, and Hawaii Health Systems Corporation), Judiciary and Legislative, as well as the Office of Hawaiian Affairs.

 

As processes are modernized, does that mean people will lose their jobs?

No. There are no plans to reduce the workforce. Some job functions may be slightly modified to align with updated business processes inherent in the new software, providing enhanced tools and functionality for employees.

 

What has been accomplished to-date?

The state announced in May that it had rolled out the new system to the first of three groups of departments and agencies. Group 1 consisted of the Department of Accounting and General Services and the Department of Human Resources Development.

The second group will begin migration to the new system beginning in July, with the first payroll payments dispersed on the new system in August. Group 2 consists of employees in the Judiciary, Legislature, Office of Hawaiian Affairs, and several Executive Branch departments including: the Departments of Agriculture; Attorney General; Budget and Finance; Business, Economic Development and Tourism; Commerce and Consumer Affairs; Defense; Hawaiian Home Lands; Health; Human Services; Labor and Industrial Relations; Land and Natural Resources; Public Safety; Taxation; and Transportation. Also in Group 2 are the Offices of the Governor and Lt. Governor, Hawaii Health Systems Corporation, and Hawaii State Public Library System.

 

Group 3, which currently includes the Department of Education (the largest department by number of employees) and the University of Hawaii, are scheduled for migration is scheduled for later this year.

Upon completion of all groups, plans are to begin modernization of time and attendance systems.

 

How can interested citizens stay up to date on the progress of the project?

Regular updates are provided via the project’s website: http://ags.hawaii.gov/hawaiipay

 

While natural and man-made emergencies are largely out of our control, preparedness for when disaster does strike is a wise investment of time and resources. Take a few moments download or explore these government mobile apps and resources so you’ll be armed with the information resources before the eleventh hour.

 

Text-based notifications (Neighbor Islands)

 

HNL Info

For those based on Oahu, the City and County of Honolulu’s Department of Emergency Management has the HNL Info app that integrates multiple agency information in one convenient platform. Besides information on Satellite City Halls and City sponsored events, the app also provides push notifications in various categories which may significantly impact the public including weather and disaster, fire as well as road closures and traffic. HNL Info is available here.

 

 

 

 

 

FEMA app

In addition to preparedness information and reminders, the Federal Emergency Management Agency’s app offers customized alerts from the National Weather Service for up to five locations across the country. The FEMA app also features a Disaster Reporter where users can upload and share photos of damage and recovery efforts; plus an interface to access DisasterAssistance.gov to apply for federal disaster assistance.

The Disaster Reporter functions as a crowdsourced set of disaster-related data. This useful information is overlaid onto a publicly accessible map where citizens, first responders, response and recovery teams and emergency managers can both view and contribute to the information as a natural emergency progresses.

 

 

 

Hurricane by Red Cross

While this app is not made by the government, the Red Cross offers a multitude of emergency preparedness support. The most prominent disaster relief nonprofit offers its own Hurricane app which provides location-based hurricane alerts, Red Cross shelter locations, preparedness tips as well as an “I’m Safe” feature used to inform social media networks of a person’s safety status.

Check out their other useful apps for earthquakes, tornadoes, first aid, and first aid for pets.

 

 

 

 

 

Emergency Management Social Media Profiles

From the 2008 Sichuan Province earthquake in China to Hawaii’s own Kilauea eruption, social media is here to stay as a method of connection in times of disaster. Follow your local emergency management agency on social for reliable information.

Hawaiʻi Island
Facebook: Hawaii County Civil Defense

Maui
Twitter:  @MauiEmergAgency Instagram: Maui_EMA Facebook: MauiEMA

City and County of Honolulu – Department of Emergency Management
Twitter: @Oahu_DEM Facebook: OahuDEM

County of Kauaʻi – Kauaʻi Emergency Management Agency
Facebook: https://www.facebook.com/CountyofKauai/

Transform Hawaii Government (THG) will launch its new speaker series in July, featuring officials and experts from Hawaii and beyond discussing current topics relating to transforming government.

THG coalition members are invited to save the date for the first event in the series, “Roadmap to Transparency: Explore the State of Hawaii’s Online IT Project Dashboard,” featuring State of Hawaii Chief Information Officer (CIO) Todd Nacapuy,” on July 25, 2018, at Impact Hub in Honolulu. The event is being presented in partnership with the CIO-led Office of Enterprise Technology Services, as well as legislators.

Nacapuy will share how the Hawaii Department Dashboard tracks more than 400 information technology (IT) projects across the state’s executive branch departments and agencies that account for nearly half a billion dollars in annual IT spend. Accessible through his office’s website (ets.hawaii.gov), the online resource was developed in accordance with 2016 legislation requiring executive branch departments to create and maintain multi-year IT strategic plans and roadmaps. Nacapuy and his team conducted extensive coordination with the various departments with the goal of creating a more accessible, cohesive and transparent dashboard for state and public use.

Watch for the event invitation in the coming days, as well as information on future THG Speaker Series events that cover topics ranging from modern elections and cybersecurity, to open data and broadband initiatives.

Equal network access to the internet is officially over. With the Supreme Court repeal in effect, Internet Service Providers (ISP) may now block certain apps and websites, throttle network speeds and use paid prioritization to give pay-to-play type access to rich content. These changes could mean we will soon start seeing ISPs bundling their services, with major companies at a potential detriment to smaller companies  similar in practice to cable companies. Read the full story on The New York Times.

Note: Several state governments including Hawaii set in motion ways to protect net-neutrality in their own locales. Our state has an Executive Order for all state departments to contract only with Internet Service Providers who adhere to net-neutrality principles. Read more here.