Photo: HawaiiPay Project Office
Earlier this month, the state announced the successful rollout of the second of three phases of the state’s payroll modernization. This included an additional 20,000 employees of the Legislature, Judiciary and Executive branch as well as the Office of Hawaiian Affairs.
The first phase, implemented in May, covered about 1,300 employees from the Department of Accounting and General Services (DAGS) and the Department of Human Resources Development. The largest group remains, consisting of employees from the Department of Education and the University of Hawaii who are scheduled to transition to the new payroll system later this year.
For more than four decades, state employees relied on a very laborious and time-intensive, paper-based payroll process on a legacy mainframe system.
“Leveraging the unified efforts of state leadership, management and employees, the state designed a robust system on an Oracle PeopleSoft platform and implemented the project in staged groups,” said Comptroller Roderick Becker. “This IT project has been a substantial undertaking that is on-time and on-budget.”
The State of Hawaii now utilizes a stable and efficient enterprise resource planning system used by many other states and municipalities. According to the state, benefits include:
- The most accurately computed payroll in more than 50 years – taxes and latest tax law changes are applied, and deductions are properly handled;
- World-class facility and system which provide the highest level of data security for the personal information of all State of Hawaii employees;
- True direct deposit capabilities – a first-time convenience now available to more than 20,000 employees;
- The largest deployment of Employee Self-Service from desktop or mobile devices, which allow employees to view pay statements and update their own accounts and profiles; and
- Environmentally conscious – eliminating millions of sheets of paper through the significant reduction of paper-driven processes.