Two Departments Set to ‘Go Live’ on State’s New Payroll System

 

This year, the State of Hawaii’s four-decade-old mainframe payroll system will transition to a modern payroll software and processes utilizing PeopleSoft. Involving more than 70,000 payments each payroll cycle, the modernization project will provide employees with updated toolsets and training.

According to the Department of Accounting and General Services, the new system will enable payroll and human resources staff to process information using up-to-date technology, resulting in less manual processing. Increased efficiency will provide more time for employees to work on other priority tasks such as analytical activities. When fully implemented, employee self-service capabilities will include:

 

  • Setting up direct deposit distributions
  • Managing federal and state tax withholding allowances
  • Updating payroll mailing addresses and emergency contacts
  • Viewing and printing pay statements and W-2 tax forms

 

“Payroll and human resources staff have been working closely with project staff the last few months to test the system and learn the new processes,” said Chief Information Officer Todd Nacapuy, whose office is assisting DAGS with the modernization effort.

 

The rollout of the system is being scheduled in three phases:

  1. April/May – Department of Human Resources Development and the Department of Accounting and General Services and its attached agency
  2. July/August – Remaining jurisdictions, departments, and agencies statewide except for Department of Education and the University of Hawaii system
  3. October/November – Department of Education and the University of Hawaii system

THG will monitor the progress of the project and keep members apprised. Additional information is available on the project website and will be provided in future editions of THG’s newsletter.

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