State

Enterprise Payroll and Time & Attendance Modernization – Payroll Phase

Progress To Date

100%

Completed

Replace 50-year-old paper and manual process to provide greater functionality and efficiencies in serving 75,000+ full- and part-time employees statewide.

Image courtesy of the Office of Enterprise Technology Services.

Progress

On Jan. 10, 2019, Gov. David Ige announced that all state employees have successfully transitioned to a modern, efficient payroll system, transforming the way the state and its employees conduct business.

On the first pay date of the year on Jan. 4, 2019, the PeopleSoft Payroll system issued 70,771 payments to 66,182 employees, as there are individuals issued pay for multiple positions — including those in the final group from the Department of Education and the University of Hawaii. The first group of 1,300 employees successfully moved to the new system in May 2018, and a second, larger group of 22,000 employees was deployed in August 2018.

“This is a major milestone for the state. For 50 years we’ve been paying employees with a labor and time-intensive, paper-based, manual process run on a legacy mainframe system. The diligent work and support of many employees across all state agencies have made this transition to the new system a reality. We also appreciate the support from the unions, banking community and third-party agents during the transition.” – Gov. David Y. Ige

The State of Hawaii now utilizes a stable and efficient enterprise resource planning system used by many other states and municipalities. According to the state, benefits include:

  • The most accurately computed payroll in more than 50 years – taxes and latest tax law changes are applied, and deductions are properly handled;
  • World-class facility and system which provide the highest level of data security for the personal information of all State of Hawaii employees;
  • True direct deposit capabilities – a first-time convenience now available to more than 20,000 employees;
  • The largest deployment of Employee Self-Service from desktop or mobile devices, which allow employees to view pay statements and update their own accounts and profiles; and
  • Environmentally conscious – eliminating millions of sheets of paper through the significant reduction of paper-driven processes.

 

Key Dates

Jan
2019

Move from paper pay statements to electronic pay statements; move from paper W2s to electronic W2s

Dec
2018

Rollout for the Department of Education and the University of Hawaii

Through January 2019

Jul
2018

Rollout for remaining jurisdictions, departments and agencies statewide except for Department of Education and the University of Hawaii

Through July 2018

Apr
2018

Rollout for Departments of Accounting and General Services (DAGS) and Human Resources Development (DHRD)

Through May 2018

Nov
2016

Contract launched

View more details about the launch here

Jun
2016

Contract awarded

View more details about the award here

Feb
2016

Procurement

View more details about the procurement here

Learn More

Learn more by visiting the Hawaii Pay project.

Visit Hawaii Pay