Enterprise Time and Leave System

The new Enterprise Time and Leave System replaces a 40-year-old paper-based, labor-intensive process to provide greater functionality and efficiencies in serving 75,000-plus full- and part-time employees statewide.

Image courtesy of the State of Hawaii Office of Enterprise Technology Services.

Progress

In November 2021, the State of Hawaii Office of Enterprise Technology Services (ETS) announced the completed implementation of a new electronic time and leave system designed to create greater accuracy and efficiency in its payroll process.

Key benefits of the upgraded system include:

• The most accurately computed payroll system in more than 40 years
• A world-class facility and system providing the highest level of data security for the personal information of all State of Hawaii employees
• A streamlined and secured automated-approval workflow
• The largest deployment of employee self-service from desktop or mobile devices, allowing employees to view pay statements and update their own accounts and profiles
• An environmentally conscious process eliminating millions of sheets of paper through the significant reduction of paper-driven processes

The project was implemented by the Hawaii Modernization Initiative under the purview of the State of Hawaii Department of Accounting and General Services (DAGS) and in coordination with ETS.

State of Hawaii Comptroller Curt Otaguro said, “The completion of the new time and leave system marks an important milestone in the State’s continuing effort to modernize its legacy systems. The Time and Leave implementation also aligns with Governor Ige’s priority of restoring the public’s trust in government by committing to reforms that increase efficiency, reduce waste, and improve transparency and accountability. I am proud of our DAGS and ETS project team for their follow through and commitment to complete this project.”

Said ETS Chief Information Officer Doug Murdock, “The completion of the new Time and Leave System is another example of new State systems that deliver better customer service and efficiency benefits for the State. The State continues to successfully modernize our legacy IT infrastructure. This provides the State with more resilient and robust systems that will improve security, performance and productivity.”

Time and Leave was launched in June 2020 and was completed on time and on budget.

On a related note, in 2019 the State of Hawaii successfully completed its payroll modernization project, which implemented electronic pay processing. Payroll records such as pay statements and W-2 forms are now available for retrieval electronically through the Hawaii Information Portal. Employees can also now submit their direct-deposit choices and tax-withholding forms. Oracle PeopleSoft’s Time and Labor and Absence Management modules have been integrated into the payroll system. CherryRoad Technologies Inc. has been the State of Hawaii’s implementation partner since 2016.